Data Returns

Schools and Early Years providers are required to return various data to the DfE. The information on this page is to help you know when returns take place, what needs to be returned and how you can ensure data is as accurate as possible. 

Contact: Families Business Intelligence Team

Thursday 6 October

Reception baseline assessment (RBA)

First six weeks after pupils enter reception

Practitioners must administer the RBA to all applicable pupils in the first six weeks after they enter reception.

To do so, log in to the Baseline ePortal (BeP).

If your school is part of a multi-academy trust, please be aware that each school has unique log-in details.

All pupils must be uploaded to the BeP.

If your school decides that it is not appropriate for a pupil to take the assessment, this must be recorded by using the school’s headteacher account to set a pupil’s status to ‘disapplied’.

For more information, please see the RBA assessment and reporting arrangements.

Thursday 6 October 2022

School Census: Autumn Census Date

The deadline for maintained schools and PRU to submit a return to the local authority via COLLECT is Tuesday 11 October 2022.

Academies and Free schools submit returns directly to the Department for Education (DfE) using COLLECT by DfE timescales.

School Census is a termly return from all state-funded primary, secondary, special and PRUs. 

The DfE uses the data from the return to inform school budgets. It is therefore essential that it is accurate. Schools should use MIS reports and the Census Summary to quality check their data before submission. There should be a headteacher sign-off process within each school.

Local authority guidance is here.

DfE guidance is here.

Schools should contact their management information systems (MIS) support provider for specific guidance about producing the CTF/XML return.

Here are links to SIMS handbook and Arbor’s support webpage and ScholarPack's webpage 

Thursday 3 November 2022

School Workforce Census 2022: Census Date

The deadline for maintained schools and PRU to submit a return to the local authority via COLLECT is TBC.

Academies and Free schools submit returns directly to the Department for Education (DfE) using COLLECT by DfE timescales.

School Workforce Census is an annual return from all state-funded primary, secondary, special and PRUs. Academies and Free schools submit a return directly to the Department for Education (DfE) for approval and authorisation.

The School Workforce Census is the primary source of data on school staff that the Department for Education (DfE) uses to inform policy on pay and the monitoring of the effectiveness and diversity of the school workforce.

Local authority guidance is TBC.

The Department for Education (DfE)

  • School employed staff: guide is TBC
  • COLLECT guide for schools is here

Schools should contact their management information systems (MIS) support provider for specific guidance about producing the CTF/XML return.

Here are links to SIMS handbook and Arbor’s support webpage and ScholarPack's webpage 

Thursday 19 January 2023

Department for Education (DfE) Early Years Census 2023: Census Date

The Early Years Census is a statutory census that takes place every January.

The EY census is required from any Private, Voluntary and Independent (PVI) setting where one or more of their children (aged 2, 3 and 4 years as at 31/12/2022) are receiving early education during census week that is funded by the department.

Any setting that has no children aged 2, 3 or 4 receiving funded early education during census week should not make an EY census (EYC) return. This census does not cover local authority maintained nursery or nursery classes in maintained schools and academies that are included as part of the School Census. 

Information for the return will be collected from data recorded by providers of free early education in the private, voluntary and independent sectors to Waltham Forest’s Early Years Providers Portal.

Local authority guidance is TBC.

Thursday 19 January 2023

School Census: Spring 2023 Census Date

The deadline for maintained schools and PRU to submit a return to the local authority via COLLECT is TBC

Academies and Free schools submit returns directly to the Department for Education (DfE) using COLLECT by DfE timescales.

School Census is a termly return from all state-funded primary, secondary, special and PRUs. The DfE uses the data from the return to inform school budgets.

The data is also used to monitor schools, for example, by checking for illegal class sizes. It is therefore essential that it is accurate.

Schools should use MIS reports and the Census Summary to quality check their data before submission. There should be a headteacher sign-off process within each school.

Local authority guidance is TBC

DfE guidance is available here.

Schools should contact their management information systems (MIS) support provider for specific guidance about producing the CTF/XML return.

Here are links to SIMS handbook and Arbor’s support webpage.           

Thursday 18 May 2023

School Census: Summer 2023 Census Date

The deadline for maintained schools and PRU to submit a return to the local authority via COLLECT is TBC

Academies and Free schools submit returns directly to the Department for Education (DfE) using COLLECT by DfE timescales.

School Census is a termly return from all state-funded primary, secondary, special and PRUs. 

The DfE uses the data from the return to inform school budgets. It is therefore essential that it is accurate. Schools should use MIS reports and the Census Summary to quality check their data before submission. There should be a headteacher sign-off process within each school.

Local authority guidance is TBC

DfE guidance is available here.

Schools should contact their management information systems (MIS) support provider for specific guidance about producing the CTF/XML return.

Here are links to SIMS handbook, Arbor’s support webpage and ScholarPack’s webpage.                  

Monday 5 June to Friday 23 June 2023

Multiplication tables check (MTC): Administration period

Multiplication tables check (MTC) 2023: Schools should administer the multiplication tables check within the 3-week period from Monday 5 June 2023 using the MTC service via DfE Sign In.

Schools are strongly encouraged to administer the check within the first two weeks of the check window.

Standards and Testing Agency (STA) guidance can be found here. 

Support: For queries regarding the MTC, contact the national curriculum assessments helpline on 0300 303 3013 or email assessments@education.gov.uk.

Dates to be confirmed for 2023

Early Years Foundation Stage Profile (EYFSP) 2023: Submission deadline

Dates to follow, please check back

Deadline for state-funded schools and early years settings to submit statutory EYFSP assessments for funded children to the local authority via AnyComms+.

Local authority guidance is TBC.

Department for Education Early years foundation stage profile 2023 handbook

Department for Education (DfE) has published exemplification materials, including videos, to provide support for schools when completing the early years foundation stage profile (EYFSP) assessment for children at the end of reception year.

A DfE vodcast for schools has also been published alongside the videos to explain the changes, and what is different this year.

Schools should contact their management information systems (MIS) support provider for specific guidance about producing the CTF/XML return.

Support links: Capita SIMS, Arbor and ScholarPack.

Week commencing Monday 12 June 2023

Phonics Screening Check 2023: Submission deadline

Monday 12 June 2023 – Friday 16 June 2023: Year 1 and Year 2 re-check: Check week

Monday 19 June 2023 – Friday 23 June 2023: Timetable variation week for pupils who were absent for the phonics screening check week.

Date to be confirmed: Deadline for state-funded schools Year 1 and Year 2 re-check results to be submitted to the local authority via AnyComms+.

Local authority guidance is TBC.

Standards and Testing Agency (STA) 2023 key stage 1 assessment and reporting arrangements (ARA) TBC

Department for Education (DfE) phonics screening check administration guidance

Schools should contact their management information systems (MIS) support provider for specific guidance about producing the CTF/XML return.

Support links: Capita SIMS, Arbor and ScholarPack.

Dates to be confirmed for 2023

Key stage 1 Teacher Assessment (TA) 2023: Submission deadline

Deadline for state-funded schools KS1 TA results to be submitted to the Local Authority via AnyComms+.

Local authority guidance is TBC

Following the Government's response to the 2017 primary assessment consultation, the end of KS1 assessments will become non-statutory once the first cohort to take the statutory Reception Baseline Assessment (RBA) has reached the end of KS1.

The anticipated timelines have changed, due to the pandemic, resulting in a one-year delay to RBA becoming statutory.

As the cohort about to enter year 2 in autumn 2022 did not undertake a statutory RBA, statutory end of KS1 assessments will take place in 2022/23.

The DfE have committed to making end of KS1 assessments non-statutory from the 2023/24 academic year onwards once the RBA is fully established.

Support links: Capita SIMS, Arbor and ScholarPack.

Dates to be confirmed for 2023

Key Stage 2 Teacher Assessment (TA) 2023: Submission deadline

Date to follow: The Standards and Testing Agency’s Primary Assessment Gateway opens for state-funded KS2 schools to submit KS2 TA data.

Date to follow: Deadline for state-funded schools to submit KS2 TA data directly to the Standards and Test Agency (STA), using the ‘Submit teacher assessment data’ form in the ‘Available activity’ section of the Primary Assessment Gateway

We encourage schools to submit data as soon as possible to ensure there is adequate time to resolve any errors.

Standards and Test Agency (STA) guidance to support schools in submitting the return is in the Key stage 2: submitting teacher assessment data guidance for 2023 to follow. 

Standards and Testing Agency (STA) 2023 key stage 2 assessment and reporting arrangements (ARA) to follow

Local authority guidance TBC

Schools should contact their management information systems (MIS) support provider for specific guidance about producing the CTF/XML return.

Support links: Capita SIMS, Arbor and ScholarPack.