Data Returns

Schools and Early Years providers are required to return various data to the DfE. The information on this page is to help you know when returns take place, what needs to be returned and how you can ensure data is as accurate as possible.

Thursday 5 November 2020

School Workforce Census: Headcount date

Deadline for maintained schools to return first draft  is Tuesday 10 November 2020.

School Workforce Census is an annual return from all state-funded primary, secondary, special and PRUs. Maintained schools submit data to the local authority, where data is checked and approved. The DfE then authorise the returns. For academy schools, the data is submitted directly to the DfE.

Data is used by the DfE to inform.

Local authority guidance is available here.

DfE guidance is available here.

Academies follow DfE deadlines – please submit well in advance of final DfE deadline.

Summer 2020

Assessment Collections

EYFSP, KS1 & Phonics is to be confirmed.

KS2 TA is to be confirmed.

KS5 provisional aggregated data is Thursday 13 August 2020 by midday.

KS4 provisional aggregated data is Thursday 20 August by midday.

The local authority is responsible for returning end of Early Years Foundation Stage Profile, Phonics and Key Stage 1 Teacher Assessment outcomes to the DfE. Data is collected from schools and validated prior to submission. End of Key Stage 2 assessments are submitted directly to the Standards and Testing Agency, however the local authority checks and queries this. There should be a headteacher sign-off process within each school prior to data submission of all key stage data.

Local authority guidance will be provided nearer the time and links to DfE guidance will be provided when available.

Thursday 21 May 2020

School Census: Summer headcount

Deadline for maintained schools to return first draft is Friday 22 May (earlier deadline due to 1/2 term).

School Census is a termly return from all state-funded primary, secondary, special and PRUs. Maintained schools submit data to the local authority, where data is checked and approved. The DfE then authorise the returns. For academy schools, the data is submitted directly to the DfE.

Data from the returns is used by the DfE to inform school budgets, to produce contextual analysis of assessment outcomes and to monitor schools, for example by checking for illegal class sizes. It is therefore essential that it is accurate. Schools should use MIS reports and Census Summary to check data prior to submission. There should be a headteacher sign-off process within each school.

Local authority guidance will be available nearer the time. 

DfE guidance is available here.

Academies follow DfE deadlines – please submit well in advance of final DfE deadline.

Thursday 16 January 2020

Early Years Census

Pupil level and setting level data to be updated by Tuesday 21 January 2020.

The Early Years Census is completed by Private, Voluntary and Independent Early Years providers. The annual collection is submitted by the local authority to the DfE following data validation checks.

Local authority guidance will be provided nearer the time.

DfE guidance is available here.

Thursday 16 January 2020

School Census: Spring headcount

Deadline for maintained schools to return first draft is Tuesday 21 January 2020.

School Census is a termly return from all state-funded primary, secondary, special and PRUs. Maintained schools submit data to the local authority, where data is checked and approved. The DfE then authorise the returns. For academy schools, the data is submitted directly to the DfE.

Data from the returns is used by the DfE to inform school budgets, to produce contextual analysis of assessment outcomes and to monitor schools, for example by checking for illegal class sizes. It is therefore essential that it is accurate. Schools should use MIS reports and Census Summary to check data prior to submission. There should be a headteacher sign-off process within each school.

Local authority guidance will be available nearer to the time. 

DfE guidance is available here.

Academies follow DfE deadlines – please submit well in advance of final DfE deadline.