Data Returns

Schools and Early Years providers are required to return various data to the DfE. The information on this page is to help you know when returns take place, what needs to be returned and how you can ensure data is as accurate as possible.

Thursday 7 October 2021

School Census: Autumn Census Date

The deadline for maintained schools and PRU to submit a return to the local authority via COLLECT is Tuesday 12 October 2021.

Academies and Free schools submit returns directly to the Department for Education (DfE) using COLLECT by DfE timescales.

School Census is a termly return from all state-funded primary, secondary, special and PRUs. 

The DfE uses the data from the return to inform school budgets. It is therefore essential that it is accurate. Schools should use MIS reports and the Census Summary to quality check their data before submission. There should be a headteacher sign-off process within each school.

Local authority guidance is here.

DfE guidance is here.

Schools should contact their management information systems (MIS) support provider for specific guidance about producing the CTF/XML return.

Here are links to SIMS handbook and Arbor’s support webpage.

Thursday 4 November 2021

School Workforce Census: Census Date

The deadline for maintained schools and PRU to submit a return to the local authority via COLLECT is Tuesday 9 November 2021.

Academies and Free schools submit returns directly to the Department for Education (DfE) using COLLECT by DfE timescales.

School Workforce Census is an annual return from all state-funded primary, secondary, special and PRUs. 

Academies and Free schools submit a return directly to the Department for Education (DfE) for approval and authorisation.

The School Workforce Census is the primary source of data on school staff that the Department for Education (DfE) uses to inform policy on pay and the monitoring of the effectiveness and diversity of the school workforce.

Local authority guidance is here.

The Department for Education (DfE)

  • School employed staff: guide is here
  • COLLECT guide for schools is here

Schools should contact their management information systems (MIS) support provider for specific guidance about producing the CTF/XML return.

Here are links to SIMS handbook and Arbor’s support webpage

Second half of the Autumn term 2021

Phonics Screening Check for Year 2 pupils in the 2021 Autumn Term

The deadline for all state-funded schools, including academies, free schools and special schools submit a return to the local authority via AnyComms+ is by the end of the Autumn Term 2021.

Schools should order braille versions of the 2017, 2018 or 2019 phonics screening check, if required, by Friday 22 October 2021.   

Schools must administer a past version of the phonics screening check to year two pupils in the second half of the 2021 autumn term. 

Cancellation of the phonics screening check in June 2021 means incoming year two pupils did not take the check in year 1. In the 2021/22 academic year, it is statutory for schools to administer a past version of the phonics screening check to year two pupils during the second half of the 2021 autumn term and return results to their local authority.

The autumn check is intended to ensure that year two pupils who need support in learning to decode using phonics are not missed.

Local authority guidance is here.

DfE guidance is here.

Schools should contact their management information systems (MIS) support provider for specific guidance about producing the CTF/XML return.

Capita SIMS.net guidance is here.    

ScholarPack guidance is here.

Arbor guidance is here.

Thursday 20 January 2022

Early Years Census: Census Date

The Early Years Census is a statutory census that takes place every January.

The EY census is required from any Private, Voluntary and Independent (PVI) setting where one or more of their children (aged 2, 3 and 4 years as at 31/12/2021) are receiving early education during census week that is funded by the department.

Any setting that has no children aged 2, 3 or 4 receiving funded early education during census week should not make an EY census (EYC) return.

This census does not cover local authority maintained nursery or nursery classes in maintained schools and academies that are included as part of the School Census.

Thursday 20 January 2022

School Census: Spring Census Date

The deadline for maintained schools and PRU to submit a return to the local authority via COLLECT is Tuesday 25 January 2022.

Academies and Free schools submit returns directly to the Department for Education (DfE) using COLLECT by DfE timescales.

Important: New data items

  • The DfE have added 2 new voluntary modules to collect data on alternative provision (AP) placements. If your school has not arranged any placements in AP, you will not need to complete this module.
  • Learner funding and monitoring (FAM) hours: The first collection of this data will be in the spring 2022 census.

More information

School Census is a termly return from all state-funded primary, secondary, special and PRUs. 

The DfE uses the data from the return to inform school budgets. The data is also used to monitor schools, for example, by checking for illegal class sizes. It is therefore essential that it is accurate. Schools should use MIS reports and the Census Summary to quality check their data before submission. There should be a headteacher sign-off process within each school.

Local authority guidance will be available nearer to the time.

DfE guidance is available here.

Schools should contact their management information systems (MIS) support provider for specific guidance about producing the CTF/XML return.

Here are links to SIMS handbook and Arbor’s support webpage.

Thursday 19 May 2022

School Census: Summer Census Date

The deadline for maintained schools and PRU to submit a return to the local authority via COLLECT is Tuesday 24 May 2022 (TBC).

Academies and Free schools submit returns directly to the Department for Education (DfE) using COLLECT by DfE timescales.

School Census is a termly return from all state-funded primary, secondary, special and PRUs. 

The DfE uses the data from the return to inform school budgets. It is therefore essential that it is accurate. Schools should use MIS reports and the Census Summary to quality check their data before submission. There should be a headteacher sign-off process within each school.

Local authority guidance will be available nearer to the time.

DfE guidance is available here.

Schools should contact their management information systems (MIS) support provider for specific guidance about producing the CTF/XML return.

Here are links to SIMS handbook and Arbor’s support webpage.

Summer 2022

Assessment Collections

EYFSP, KS1 & Phonics and KS2 TA assessment collection arrangements are to be confirmed.

KS4/GCSE and KS5/A Level Results Day dates are to be confirmed.

The local authority is responsible for returning the end of Early Years Foundation Stage Profile, Phonics and Key Stage 1 Teacher Assessment outcomes to the DfE. Data is collected from schools and validated before submission to the Department for Education (DfE)/Standards and Testing Agency (STA). End of Key Stage 2 teacher assessments are submitted by schools directly to the Standards and Testing Agency (STA). There should be a headteacher sign-off process within each school before the submission of all Key Stage data.

Local authority guidance will be made available nearer the time.

DfE guidance (primary assessments: future dates) is here. 

 

Standards and Testing Agency (STA):

Key stage 1 teacher assessment guidance        

Key stage 2 teacher assessment guidance        

Schools should contact their management information systems (MIS) support provider for specific guidance about producing the CTF/XML return.