Data Returns

Schools and Early Years providers are required to return various data to the DfE. The information on this page is to help you know when returns take place, what needs to be returned and how you can ensure data is as accurate as possible. 

Contact: Families Business Intelligence Team

Thursday 7 October 2021

School Census: Autumn Census Date

The deadline for maintained schools and PRU to submit a return to the local authority via COLLECT is Tuesday 12 October 2021.

Academies and Free schools submit returns directly to the Department for Education (DfE) using COLLECT by DfE timescales.

School Census is a termly return from all state-funded primary, secondary, special and PRUs. 

The DfE uses the data from the return to inform school budgets. It is therefore essential that it is accurate. Schools should use MIS reports and the Census Summary to quality check their data before submission. There should be a headteacher sign-off process within each school.

Local authority guidance is here.

DfE guidance is here.

Schools should contact their management information systems (MIS) support provider for specific guidance about producing the CTF/XML return.

Here are links to SIMS handbook and Arbor’s support webpage.

Thursday 4 November 2021

School Workforce Census: Census Date

The deadline for maintained schools and PRU to submit a return to the local authority via COLLECT is Tuesday 9 November 2021.

Academies and Free schools submit returns directly to the Department for Education (DfE) using COLLECT by DfE timescales.

School Workforce Census is an annual return from all state-funded primary, secondary, special and PRUs. 

Academies and Free schools submit a return directly to the Department for Education (DfE) for approval and authorisation.

The School Workforce Census is the primary source of data on school staff that the Department for Education (DfE) uses to inform policy on pay and the monitoring of the effectiveness and diversity of the school workforce.

Local authority guidance is here.

The Department for Education (DfE)

  • School employed staff: guide is here
  • COLLECT guide for schools is here

Schools should contact their management information systems (MIS) support provider for specific guidance about producing the CTF/XML return.

Here are links to SIMS handbook and Arbor’s support webpage

Second half of the Autumn term 2021

Phonics Screening Check for Year 2 pupils in the 2021 Autumn Term

The deadline for all state-funded schools, including academies, free schools and special schools submit a return to the local authority via AnyComms+ is by the end of the Autumn Term 2021.

Schools should order braille versions of the 2017, 2018 or 2019 phonics screening check, if required, by Friday 22 October 2021.   

Schools must administer a past version of the phonics screening check to year two pupils in the second half of the 2021 autumn term. 

Cancellation of the phonics screening check in June 2021 means incoming year two pupils did not take the check in year 1. In the 2021/22 academic year, it is statutory for schools to administer a past version of the phonics screening check to year two pupils during the second half of the 2021 autumn term and return results to their local authority.

The autumn check is intended to ensure that year two pupils who need support in learning to decode using phonics are not missed.

Local authority guidance is here.

DfE guidance is here.

Schools should contact their management information systems (MIS) support provider for specific guidance about producing the CTF/XML return.

Capita SIMS.net guidance is here.    

ScholarPack guidance is here.

Arbor guidance is here.

Thursday 20 January 2022

Department for Education (DfE) Early Years Census: Census Date

The Early Years Census is a statutory census that takes place every January.

The EY census is required from any Private, Voluntary and Independent (PVI) setting where one or more of their children (aged 2, 3 and 4 years as at 31/12/2021) are receiving early education during census week that is funded by the department.

Any setting that has no children aged 2, 3 or 4 receiving funded early education during census week should not make an EY census (EYC) return.

This census does not cover local authority maintained nursery or nursery classes in maintained schools and academies that are included as part of the School Census.

Information for the return will be collected from data recorded by providers of free early education in the private, voluntary and independent sectors to Waltham Forest’s Early Years Providers Portal.

Local authority guidance is here.

Thursday 20 January 2022

School Census: Spring Census Date

The deadline for maintained schools and PRU to submit a return to the local authority via COLLECT is Tuesday 25 January 2022.

Academies and Free schools submit returns directly to the Department for Education (DfE) using COLLECT by DfE timescales.

Important: New data items

  • The DfE have added 2 new voluntary modules to collect data on alternative provision (AP) placements. If your school has not arranged any placements in AP, you will not need to complete this module.
  • Learner funding and monitoring (FAM) hours: The first collection of this data will be in the spring 2022 census.

More information

School Census is a termly return from all state-funded primary, secondary, special and PRUs. 

The DfE uses the data from the return to inform school budgets. The data is also used to monitor schools, for example, by checking for illegal class sizes. It is therefore essential that it is accurate. Schools should use MIS reports and the Census Summary to quality check their data before submission. There should be a headteacher sign-off process within each school.

Local authority guidance is here.

DfE guidance is available here.

Schools should contact their management information systems (MIS) support provider for specific guidance about producing the CTF/XML return.

Here are links to SIMS handbook and Arbor’s support webpage.           

Thursday 19 May 2022

School Census: Summer Census Date

The deadline for maintained schools and PRU to submit a return to the local authority via COLLECT is Tuesday 24 May 2022.

Academies and Free schools submit returns directly to the Department for Education (DfE) using COLLECT by DfE timescales.

School Census is a termly return from all state-funded primary, secondary, special and PRUs. 

The DfE uses the data from the return to inform school budgets. It is therefore essential that it is accurate. Schools should use MIS reports and the Census Summary to quality check their data before submission. There should be a headteacher sign-off process within each school.

Local authority guidance is here.

DfE guidance is available here.

Schools should contact their management information systems (MIS) support provider for specific guidance about producing the CTF/XML return.

Here are links to SIMS handbook, Arbor’s support webpage and ScholarPack’s webpage.                  

Monday 6 June to Friday 24 June

Multiplication tables check (MTC): Administration period

The multiplication tables check (MTC) is statutory for primary schools in the 2021/22 academic year.

Schools must administer the MTC to all eligible year four pupils between Monday 6 June and Friday 24 June using the MTC service via DfE Sign In. Schools are strongly encouraged to administer the check within the first two weeks of the check window.

Schools can access the MTC service via DfE Sign In from Monday 21 March to familiarise themselves with the service. The ‘try it out’ area also allows schools to ascertain whether any access arrangements are needed.

27 June ‐ all schools who have submitted their HDF on Friday 24 June will be able to view initial results for their schools (including pupils’ individual scores out of 25). A Common Transfer File (CTF) of the results will also be available here to allow schools to update the Management Information System (MIS) with MTC data.

Standards and Testing Agency (STA) guidance: https://www.gov.uk/government/collections/multiplication-tables-check. The STA have produced a presentation to support schools throughout the process.

Support: For queries regarding the MTC, contact the national curriculum assessments helpline on 0300 303 3013 or email assessments@education.gov.uk.

Wednesday 22 June

Early Years Foundation Stage Profile (EYFSP) 2022: Submission deadline

Deadline for state-funded schools and early years settings to submit statutory EYFSP assessments for funded children to the local authority via AnyComms+.

Local authority guidance is here.

Note: Arrangements for pupils arriving from Ukraine - For end of KS1 teacher assessments, pupils who have only recently arrived should be given code ‘A’ when returning teacher assessment data (see section 10.1 of the teacher assessment guidance.

Department for Education Early years foundation stage profile 2022 handbook

Department for Education (DfE) has published exemplification materials, including videos, to provide support for schools when completing the early years foundation stage profile (EYFSP) assessment for children at the end of reception year.

A DfE vodcast for schools has also been published alongside the videos to explain the changes, and what is different this year.

Schools should contact their management information systems (MIS) support provider for specific guidance about producing the CTF/XML return.

Support links: Capita SIMS, Arbor and ScholarPack.

Wednesday 22 June

Phonics Screening Check 2022: Submission deadline

Monday 6 June – Friday 10 June: Year 1 and Year 2 re-check: Check week

Monday 13 June – Friday 17 June: Timetable variation week for pupils who were absent for the phonics screening check week.

Wednesday 22 June: Deadline for state-funded schools Year 1 and Year 2 re-check results to be submitted to the local authority via AnyComms+.

Local authority guidance is here.

Standards and Testing Agency (STA) 2022 key stage 1 assessment and reporting arrangements (ARA).

Department for Education (DfE) phonics screening check administration guidance

Schools should contact their management information systems (MIS) support provider for specific guidance about producing the CTF/XML return.

Support links: Capita SIMS, Arbor and ScholarPack.

Wednesday 22 June

Key stage 1 Teacher Assessment (TA) 2022: Submission deadline

Deadline for state-funded schools KS1 TA results to be submitted to the Local Authority via AnyComms+.

Local authority guidance is here.

Standards and Testing Agency (STA) 2022 key stage 1 assessment and reporting arrangements (ARA) and guidance.    

Schools should contact their management information systems (MIS) support provider for specific guidance about producing the CTF/XML return.

Support links: Capita SIMS, Arbor and ScholarPack.

Tuesday 28 June

Key Stage 2 Teacher Assessment (TA) 2022: Submission deadline

Monday 16 May: The Standards and Testing Agency’s Primary Assessment Gateway opens for state-funded KS2 schools to submit KS2 TA data.

Tuesday 28 June: Deadline for state-funded schools to submit KS2 TA data directly to the Standards and Test Agency (STA), using the ‘Submit teacher assessment data’ form in the ‘Outstanding activity’ section of the Primary Assessment Gateway.

Note: As these assessments will be returning for the first time since 2019, without any adaptations, the results will not be published in Department for Education (DfE) key stage 2 (KS2) performance tables in academic year 2021/22. More information is here.

Standards and Test Agency (STA) guidance to support schools in submitting the return is in the Key stage 2: submitting teacher assessment data guidance for 2022. There are also STA videos to support schools when submitting data and resolving errors. General STA information supporting schools in making statutory TA judgements for pupils at the end of key stage 2 (KS2) is here.

Standards and Testing Agency (STA) 2022 key stage 2 assessment and reporting arrangements (ARA) and FAQ

Local authority guidance is here.                                                                                                                                                                                  

Schools should contact their management information systems (MIS) support provider for specific guidance about producing the CTF/XML return.

Support links: Capita SIMS, Arbor and ScholarPack.