Schools and Early Years providers are required to return various data to the DfE. The information on this page is to help you know when returns take place, what needs to be returned and how you can ensure data is as accurate as possible.
Contact: Families Business Intelligence Team
Reception baseline assessment (RBA)
First six weeks after pupils enter reception
Practitioners must administer the RBA to all applicable pupils in the first six weeks after they enter reception.
To do so, log in to the Baseline ePortal (BeP).
If your school is part of a multi-academy trust, please be aware that each school has unique log-in details.
All pupils must be uploaded to the BeP.
If your school decides that it is not appropriate for a pupil to take the assessment, this must be recorded by using the school’s headteacher account to set a pupil’s status to ‘disapplied’.
For more information, see the RBA assessment and reporting arrangements.
If you have any questions, contact the RBA helpline on 0330 088 4171 or email receptionbaseline@nfer.ac.uk
School Census: Autumn Census Date
The deadline for maintained schools and PRU to submit a return to the local authority via COLLECT is Tuesday 11 October 2022.
Academies and Free schools submit returns directly to the Department for Education (DfE) using COLLECT by DfE timescales.
School Census is a termly return from all state-funded primary, secondary, special and PRUs.
The DfE uses the data from the return to inform school budgets. It is therefore essential that it is accurate. Schools should use MIS reports and the Census Summary to quality check their data before submission. There should be a headteacher sign-off process within each school.
Local authority guidance is here.
DfE guidance is here.
Schools should contact their management information systems (MIS) support provider for specific guidance about producing the CTF/XML return.
Here are links to SIMS handbook and Arbor’s support webpage and ScholarPack's webpage
School Workforce Census 2022: Census Deadline
Census date 3 November
The deadline for maintained schools and PRU to submit a return to the local authority via COLLECT is Tuesday 8 November
Academies and Free schools submit returns directly to the Department for Education (DfE) using COLLECT by DfE timescales.
School Workforce Census is an annual return from all state-funded primary, secondary, special and PRUs. Academies and Free schools submit a return directly to the Department for Education (DfE) for approval and authorisation.
The School Workforce Census is the primary source of data on school staff that the Department for Education (DfE) uses to inform policy on pay and the monitoring of the effectiveness and diversity of the school workforce.
Local authority guidance is here
The Department for Education (DfE)
Schools should contact their management information systems (MIS) support provider for specific guidance about producing the CTF/XML return.
Here are links to SIMS handbook and Arbor’s support webpage and ScholarPack's webpage
Department for Education (DfE) Early Years Census 2023: Census Date
Providers of free early education in the private, voluntary and independent sectors, including childminders, must ensure child data is accurately maintained on Waltham Forest’s Early Years Provider Portal to reflect funded 2, 3 and 4-year-old children receiving free early education in their setting during census week
The deadline to complete the online DFE EY Census 2023 Provider Data Form on Waltham Forest’s Early Years Provider Portal is 31 January 2023. This will provide additional staffing and establishment information required for the statutory return.
The Early Years Census is a statutory census that takes place every January.
The EY census is required from any Private, Voluntary and Independent (PVI) setting where one or more of their children (aged 2, 3 and 4 years as at 31/12/2022) are receiving early education during census week that is funded by the department.
Any setting that has no children aged 2, 3 or 4 receiving funded early education during census week should not make an EY census (EYC) return. This census does not cover local authority maintained nursery or nursery classes in maintained schools and academies that are included as part of the School Census.
Information for the return will be collected from data recorded by providers of free early education in the private, voluntary and independent sectors to Waltham Forest’s Early Years Providers Portal.
Local authority guidance is on the Early Years Provider Portal users guide page.
School Census: Spring 2023 Census Date
The deadline for maintained schools and PRU to submit a return to the local authority via COLLECT is 24 January 2023
Academies and Free schools submit returns directly to the Department for Education (DfE) using COLLECT by DfE timescales and ensure that the return is “Authorised” by the DfE.
School Census is a termly return from all state-funded primary, secondary, special and PRUs. The DfE uses the data from the return to inform school budgets.
The DfE uses the data from the return to allocate funding. It is therefore essential that it is accurate. For relevant schools, all Early Years funded hours (& extended hours where appropriate) recorded in the school management information system (MIS) must reconcile with information posted to the Early Years Provider Portal.
Schools should use MIS reports and the Census Summary to quality check their data before submission. There should be a headteacher sign-off process within each school.
Local authority guidance is here
DfE guidance is available here.
Schools should contact their management information systems (MIS) support provider for specific guidance about producing the CTF/XML return.
Here are links to SIMS handbook and Arbor’s support webpage.
School Census: Summer 2023 Census Date
The deadline for maintained schools and PRU to submit a return to the local authority via COLLECT is TBC
Academies and Free schools submit returns directly to the Department for Education (DfE) using COLLECT by DfE timescales.
School Census is a termly return from all state-funded primary, secondary, special and PRUs.
The DfE uses the data from the return to inform school budgets. It is therefore essential that it is accurate. Schools should use MIS reports and the Census Summary to quality check their data before submission. There should be a headteacher sign-off process within each school.
Local authority guidance is TBC
DfE guidance is available here.
Schools should contact their management information systems (MIS) support provider for specific guidance about producing the CTF/XML return.
Here are links to SIMS handbook, Arbor’s support webpage and ScholarPack’s webpage.
Multiplication tables check (MTC): Administration period
Multiplication tables check (MTC) 2023: Schools should administer the multiplication tables check within the 3-week period from Monday 5 June 2023 using the MTC service via DfE Sign In.
Schools are strongly encouraged to administer the check within the first two weeks of the check window.
Standards and Testing Agency (STA) guidance can be found here.
Support: For queries regarding the MTC, contact the national curriculum assessments helpline on 0300 303 3013 or email assessments@education.gov.uk.
Early Years Foundation Stage Profile (EYFSP) 2023: Submission deadline
Dates to follow, please check back
Deadline for state-funded schools and early years settings to submit statutory EYFSP assessments for funded children to the local authority via AnyComms+.
Local authority guidance is TBC.
Department for Education Early years foundation stage profile 2023 handbook.
Department for Education (DfE) has published exemplification materials, including videos, to provide support for schools when completing the early years foundation stage profile (EYFSP) assessment for children at the end of reception year.
A DfE vodcast for schools has also been published alongside the videos to explain the changes, and what is different this year.
Schools should contact their management information systems (MIS) support provider for specific guidance about producing the CTF/XML return.
Support links: Capita SIMS, Arbor and ScholarPack.
Phonics Screening Check 2023: Submission deadline
Monday 12 June 2023 – Friday 16 June 2023: Year 1 and Year 2 re-check: Check week
Monday 19 June 2023 – Friday 23 June 2023: Timetable variation week for pupils who were absent for the phonics screening check week.
Date to be confirmed: Deadline for state-funded schools Year 1 and Year 2 re-check results to be submitted to the local authority via AnyComms+.
Local authority guidance is TBC.
Standards and Testing Agency (STA) 2023 key stage 1 assessment and reporting arrangements (ARA) TBC
Department for Education (DfE) phonics screening check administration guidance
Schools should contact their management information systems (MIS) support provider for specific guidance about producing the CTF/XML return.
Support links: Capita SIMS, Arbor and ScholarPack.
Key stage 1 Teacher Assessment (TA) 2023: Submission deadline
Deadline for state-funded schools KS1 TA results to be submitted to the Local Authority via AnyComms+.
Local authority guidance is TBC
Following the Government's response to the 2017 primary assessment consultation, the end of KS1 assessments will become non-statutory once the first cohort to take the statutory Reception Baseline Assessment (RBA) has reached the end of KS1.
The anticipated timelines have changed, due to the pandemic, resulting in a one-year delay to RBA becoming statutory.
As the cohort about to enter year 2 in autumn 2022 did not undertake a statutory RBA, statutory end of KS1 assessments will take place in 2022/23.
The DfE have committed to making end of KS1 assessments non-statutory from the 2023/24 academic year onwards once the RBA is fully established.
Support links: Capita SIMS, Arbor and ScholarPack.
Key Stage 2 Teacher Assessment (TA) 2023: Submission deadline
Date to follow: The Standards and Testing Agency’s Primary Assessment Gateway opens for state-funded KS2 schools to submit KS2 TA data.
Date to follow: Deadline for state-funded schools to submit KS2 TA data directly to the Standards and Test Agency (STA), using the ‘Submit teacher assessment data’ form in the ‘Available activity’ section of the Primary Assessment Gateway.
We encourage schools to submit data as soon as possible to ensure there is adequate time to resolve any errors.
Standards and Test Agency (STA) guidance to support schools in submitting the return is in the Key stage 2: submitting teacher assessment data guidance for 2023 to follow.
Standards and Testing Agency (STA) 2023 key stage 2 assessment and reporting arrangements (ARA) to follow
Local authority guidance TBC
Schools should contact their management information systems (MIS) support provider for specific guidance about producing the CTF/XML return.
Support links: Capita SIMS, Arbor and ScholarPack.