FEEE Business Compliance Check 1 | The Hub - Waltham Forest Education Hub

1. Complete Compliance Check

All new providers on non-domestic premises are required to complete FEEE Business Compliance Check 1. In order to complete this, you will need to request for the compliance check to be assigned to you via the Early Years New Provider Compliance Application.

Once you have been assigned the check, you will receive an email confirmation with the link to complete the check. Please ensure that you have used an email address you monitor as all communications from the process will be directed to the email you registered with.

To ensure the quality of your submission and increase the likelihood of completing the process in a timely manner, please ensure that you refer to the help text throughout the compliance check document.

2. Training

Attend any relevant Waltham Forest Training that will assist you with completing the compliance check.

Providers may consider seeking any external additional specialist/professional advice that you may need to complete the compliance check.

3. Submission of Compliance check

Once you complete your compliance check via the online tool, you must ensure that you submit this. You will receive an email confirmation on submission.

On receipt, the Early Years, Childcare and Business Development Service will begin to evaluate each Compliance Check.

The Early Years & Childcare Service will aim to review your completed submission within 8 weeks of your submission. If your compliance check submission has missing and/or inaccurate/unclear documentation this will delay the process further.

Following the evaluation and review undertaken by the Early Years & Childcare Service, you will be provided with feedback.

If your submission is successful you will;

receive an email confirmation that your compliance check submission has met the required standards which would allow us to arrange a site visit to your premises for a final check

If your submission is unsuccessful you will;

be provided with evaluation feedback via email with a link to access any action that needs to be taken by you to ensure that the submission meets the required standards

once the evaluation feedback has been actioned, you will be required to submit the completed actions for the information to be reviewed.

Please be aware that any re submission of compliance check 1, 2 or 3 may result in the 8 week timeline to be re commenced.

4. Review of Second Submission

The Early Years and Childcare service will aim to review your second submission within 8 weeks of receipt of your submission.

If the review is successful and meets the requirements you will:

Receive email confirmation that your submission has met the required standards and arrange a site visit

If the review is unsucessful you will

Be provided with feedback via email that will outline the result of the second review and any further action that needs to be taken to ensure that the submission meets the required standards in order to be issued a contract to provide Free Early Education Entitlement (FEEE) places to eligible 2,3 &4 year olds
Providers will be provided with an invoice for the number of days required to complete the subsequent review, which MUST be paid before the review can commence.

This stage will be repeated until:

Provider receives confirmation that submission has met the required standards and arrange a site visit
Provider may withdraw from the FEEE compliance check process by notifying the EYCBD service via email

5. Site Visit

Site visits will be arranged for each compliance checks. The LA officer at the site visit will speak to key staff to ensure that they demonstrate a good understanding of, and comply with, key elements of both compliance checks and review any further supporting/additional documentation resulting from speaking with the key staff.

All Ofsted registered responsible persons MUST be available for site visits, failure to comply with this will result in the visit been cancelled. Providers must provide at least 24hours notice of site visit cancellation via email should this be the case.

If adequate notice has not been received from the provider, this will be chargeable to the provider at £200 half day visit.

If the site visit meets the required standards and you are successful you will:

receive email confirmation that your compliance check and site visit have met the required standards and you will be offered a contract to provide Free Early Education Entitlement (FEEE) places to eligible 2,3 &4 year olds

If the site visit does not meet the required standards and you are unsuccessful you will:

be provided with feedback via email that outline the result of the site visit and action that needs to be taken to ensure that the submission meets the required standards in order to be issued a contract to provide Free Early Education Entitlement (FEEE) places to eligible 2,3 &4 year olds
once site visit evaluation feedback has been actioned, you will be required to email the competed actions for the information to be reviewed
a new site visit may be arranged once feedback has been actions, if required.
Provider may withdraw from the FEEE compliance check process by notifying the Early Years and Childcare service via email

This step will be repeated and site visits will be undertaken until:

submission is approved and you receive confirmation that your submission that has met the required standards and will be offered a contract to provide Free Early Education Entitlement (FEEE) places to eligible 2,3 &4 year olds
Provider may withdraw from the FEEE compliance check process by notifying the Early Years and Chidcare service via email

6. What happens next?

You will need to have been approved for all relevant compliance checks before you can be commissioned by the LA to deliver the FEEE; no contract will be issued until they have been approved as meeting the required standards.

The commencement date for your FEEE contract would be the date that you receive confirmation of approval of Compliance Checks 1 and 2 (whichever is the later).

Please note: FEEE payments will only commence from the contract start date; no retrospective payments will be made.