Childminders FEEE Compliance Audit	

1.  Introduction:

The Local Authority (LA) has overarching responsibility for safeguarding and promoting the welfare of all children and young people in their area. We have a number of statutory functions under the 1989 and 2004 Children Acts which make this clear. This responsibility is outlined in the Government document Working Together to Safeguard Children

There are a number of legal and statutory requirements for which Ofsted are not the regulatory body, or do not have overarching responsibility, however childcare providers MUST comply with these requirements by law and the terms of the Free Early Education Entitlement (FEEE) contract. No payments will be made to the provider until all relevant Compliance Checks have been satisfactorily completed. Retrospective payments are not made under any circumstances.

Section 9 of the Early Education and Childcare Statutory Guidance for Local Authorities gives Local Authorities the power to attach requirements to the arrangements they make with providers (other than the governing body of a maintained school) to deliver childcare including free early years provision.

The LA do not commission providers to deliver FEEE places to eligible children, unless they can demonstrate that they have an understanding of and comply with key elements of Health and Safety, Employment, Safeguarding and Financial statutory/legal requirements.

2.  FEEE Contract Compliance Check

This compliance check is directly linked to the ‘EYSFF Payment Terms and Conditions 2018-21: relating to provision of FEEE places to 2, 3 & 4 year olds’ which all FEEE providers in Waltham Forest must sign, in order to receive funding. Within these T&Cs it outlines the expectations regarding delivering free childcare places, Employment Law, Finance and Data Protection. The aim of this compliance check is to:

•Work in partnership with the childcare provider to establish whether their assessment of their compliance with the requirements within it, are in line with the LA’s requirements
•Empower childcare providers to understand and comply with their key/statutory requirements in order to inform their service/development/action plans and improve the quality and safety of their provision
•Enable the childcare provider to take appropriate action to reduce the risk of them failing to keep children safe;
•Identify where there are non-compliance issues and provide recommendations/information to enable the childcare provider to meet their legal/statutory requirements;
•Allow the LA to establish where there are common areas of development or where support, advice and training is required which will inform Early Years strategic planning;
•Make the requirements the LA places on providers in relation to keeping children safe clear, to avoid the need to refuse to fund providers who are unable to meet these requirements;
•To give an overview/snapshot of compliance with key statutory requirements at the time of the Compliance Check being undertaken.

Please note: The statements contained in this report are prepared solely for the purpose of meeting the Local Authority’s statutory duty to secure the provision of information, advice and training to childcare providers and childcare workers, in order for them to understand and comply with their statutory and Local Authority contractual requirements. It is a reasonable attempt to identify any obvious or significant areas of non-compliance apparent across the areas covered by the Compliance Checks at the time of the assessment. It should not be solely relied upon to establish compliance across all areas. It remains the owner's / Ofsted registered person / organisation’s sole responsibility to comply with all the legal and statutory requirements associated with running their school or childcare business.

Each item within the FEEE Contract Compliance Check will be rated in the following way:

•FEEE Contract Compliance Check completed to the required standards
•A small number of items in low/medium risk areas incomplete
•A significant number of items in low/medium risk areas or one or more items in high risk areas incomplete

3.  Preparation for the FEEE Contract Compliance Check

In preparation for the visit schools/settings will need to have:

a)  Completed the FEEE Contract Compliance Check in the following pages and have identified evidence;

c)  The assessor will undertake a desktop assessment, and may request additional information;

d)  A visit date will then be confirmed, once the desktop assessment has been carried out.

During the visit the assessor will need to review the evidence with you to test how robust it is. They will also undertake reviews of:

•A representative sample of children from your register to track them through your processes from registration through to claiming funding
•A representative sample of 25% of your staff/volunteers to track them through your safer recruitment and employment processes
•A sample of 2 months or more business bank account statements, to check that expenditure of EYSFF income is used wholly for provision of the service
•The insurance certificates, to ensure that the employer has adequate cover for all liabilities
•Details of fees & charges information and any policies relating to this, to ensure the provision is completely free at the point of delivery, and that additional charges are voluntary and transparent for children taking up only FEEE hours. 	

Category	1 Childminder's details	
Description	In order to start the FEEE contractual process we require some basic information about you and your childminding service.	
Question	1.1 Childminders Name and Address	
Description	Please provide your full name

Please provide your full address

Response	Name:

Address:	
Question	1.2 Childminder's Ofsted Registration Details	
Description	Please provide your Ofsted registration number, date of registration, current Ofsted grade and date of last inspection. 	
Response	Registration Number:

Registration Date:

Current Ofsted Grade:

Date of last inspection:	
Question	1.3 Bank Account	
Description	In order for us to set you up on the Council's payment system as a FEEE Vendor you need to have an individual bank account in the same name as the name you are registered with HMRC. Please provide details of Person's Name, Address, Account Number & Sort Code for this account. (Please note we are unable to pay into joint accounts).
	
Response	Please provide a copy of your bank statement (with financial information deleted)	
Category	2 Business Compliance	
Description	This section is all about how you meet requirements relating to your business. 	
Question	2.1 Employment Status	
Description	Most childminders are seen as self-employed for tax purposes and need to be registered with HMRC (Her Majesties Revenue and Customs) to ensure they pay the correct tax and national insurance.

Link to check Employment Status: https://www.tax.service.gov.uk/check-employment-status-for-tax/reason-for-using-tool	
Response	Please attach Employment Status confirmation	
Question	2.2 Public liability insurance 	
Description	In order to meet Ofsted requirement 3.63, and FEEE contractual requirements providers must hold Public Liability Insurance with minimum cover of £10,000,000.
	
Response	Please attach Public Liability Insurance certificate	
Question	2.3 Professional Indemnity Insurance cover	
Description	In order to meet FEEE contractual requirements providers must hold Professional Indemnity Insurance with minimum cover of £100,000
	
Response	Please attach proof of Professional Indemnity Insurance	
Question	2.4 Car Use	
Description	In order to meet Ofsted statutory requirement 3.66 'Providers who transport children in a vehicle must be adequately insured'
	
Response	Please attach Business Car Insurance certificate	
Category	3 Data Protection	
Description	This section is asking for information on how you meet Data Protection legislation.	
Question	3.1 Confidential & Data Protection policy	
Description	Providers must be aware of their responsibilities under the Data Protection Act 2018 and the GDPR. 	
Help Text	Further information can be found from the Information Commissioners Office - https://ico.org.uk/

PACEY also has further information - https://www.pacey.org.uk/

Policy prompts can be found here - https://thehub.walthamforest.gov.uk/policy/early-years/policies-procedures	
Response	Please attach your Data Protection policy

Please attach your Privacy Notice	
Question	3.2 Confidential Information Storage	
Description	Ofsted and the Data Protection Act require that confidential information is stored securely.

You also need to consider how long you retain records for. 	
Help Text	Retention of people records is an extremely complex and constantly changing area. Organisations following good practice should have a document retention policy and monitoring programme that’s communicated to all staff. They should also follow both physical and electronic data security methods. The policy should ensure that records are kept as long as needed but no longer, and that records are destroyed securely. Such programmes may involve training, not only about the legal issues involved, but also why having organised records benefits the business.
The HMRC and NSPCC and PACEY provide guidance on data retention.	
Response	Please describe how you securely store confidential information held in hard copy i.e. on paper

Please describe how you securely store confidential information held digitally

Please explain how long you keep different records for
	
Question	3.3 ICO Registration	
Description	If providers hold information digitally or use digital means to communicate with parents, then they are required to register with the Information Commissioners Office. 	
Help Text	Digitally includes, emails, online systems such as 'baby-days', text messages, photos, WhatsApp groups/messages, Facebook etc.
Further information can be found here - https://ico.org.uk/	
Response	Please attach ICO certificate	
Category	4 Working with Assistants	
Description	If you work with assistants, then you have wider legal duties both to meet from Ofsted and Employment Law.

If you do NOT work with any assistants please answer the first question of this section, then for the rest of the questions in this section enter “not applicable”.
	
Question	4.1 Do you work with an assistant/s?	
Description	Please tell us if you do or do not work with assistants. 	
Response	YES (Continue this section)

NO (Move to section 5)	
Question	4.2 Number of assistants	
Description	Please tell us how many assistants you work with, whether employed or volunteers.	
Response	Please enter number of assistants you work with:	
Question	4.3 Safer Recruitment training	
Description	Have you undertaken Safer Recruitment training in the last 3 years?	
Help Text	Waltham Forest Local Safeguarding Children's Board requires childcare providers who employ staff to undertake Safer Recruitment training. More details can be found here -  https://thehub-beta.walthamforest.gov.uk/recruitmentchildminderassistant	
Response	Please attach evidence of having undertaken Safer Recruitment training	
Question	4.4 Suitability of assistants	
Description	For childminding settings, Ofsted are responsible for ensuring the suitability of any assistants when they first join your setting. However, you are responsible for ensuring their on-going suitability.	
Help Text	More information around staff suitability and disqualification can be found with statutory requirements 3.9 to 3.18 
https://www.foundationyears.org.uk/files/2017/03/EYFS_STATUTORY_FRAMEWORK_2017.pdf	
Response	For EVERY assistant please attach a copy of Ofsted suitability letters	
Response	For EVERY assistant please provide the following:

•	Full Name

•	Enhanced DBS Number

•	Date of DBS

•	Type of DBS	
Response	Please describe how you ensure the ongoing suitability of assistants, including ensuring they do not become disqualified or disqualified by association 	
Question	4.5 Employment Status Check for Paid Assistants	
Description	Has an Employment Status check been completed for each assistant who receives pay? (this does not need to be completed for volunteers who provide their services free of charge).	
Response	Please attach Employment Status checks for every assistant	
Question	4.6 Employment Contract	
Description	Have all assistants been provided with a written contract of employment? 	
Help Text	Further information about what employment contracts must include as a minimum can be found on the HMRC website 

Further information around employing staff can be found on the WF Provider Hub - https://thehub-beta.walthamforest.gov.uk/recruitmentchildminderassistant

PACEY also provides a wealth of information around employing assistants - https://www.pacey.org.uk/working-in-childcare/business-smart/growing-your-business/employing-assistants/	
Response	Please attach a blank copy of the contract you have in place for your assistants	
Question	4.7 Minimum Wage compliance	
Description	You must pay your assistant/s at or above the National Minimum/National Living Wage
	
Help Text	Current National Minimum Wage and National Living Wage rates can be found here - https://www.gov.uk/national-minimum-wage-rates	
Response	Please confirm all assistants are paid at or above the minimum wage

For EACH assistant, please state their current hourly rate of pay and which age bracket they fall into	
Question	4.8 PAYE Compliance	
Description	As an employer, you normally have to operate PAYE as part of your payroll. PAYE is HM Revenue and Customs’ (HMRC) system to collect Income Tax and National Insurance from employment.	
Help Text	More details on PAYE can be found here - https://www.gov.uk/paye-online	
Response	Do you operate PAYE to ensure you collect tax and National Insurance from your assistants?

Please provide evidence of your PAYE reference number	
Question	4.9 Work Place Pension	
Description	Under the Pension Act 2008, EVERY employer in the UK must put certain staff into a pension scheme and contribute towards it, even if they only employ one person. This system is called auto enrolment. 	
Help Text	Further information about work place pensions, including an online checker can be accessed via the Pension Regulator - https://www.thepensionsregulator.gov.uk/	
Response	Have you enrolled ALL your assistant/s into a work place pension?

Please attach details of the work place pension provider

If NOT all assistants are enrolled in your work place pension, please explain why	
Question	4.10 Volunteers	
Description	If you have volunteers in your setting there are certain things you need to be aware of. More information can be found here 
https://thehub-beta.walthamforest.gov.uk/employingearlyyearsstaff	
Response	Are any of your assistants’ volunteers?

If YES, please provide the following information:

•	How many volunteers do you have in your setting?

•	Please provide their names and the number of hours they are in your setting each week

•	Please detail any expenses they receive

•	Please attach a copy of your volunteer agreement

If you do NOT have any volunteers, please enter N/A	
Question	4.11 Staff Discipline & Policy	
Description	By law employers must set out a grievance procedure and disciplinary procedure and share it in writing with all employees.	
Help Text	Further information can be found on the Government website about employing people

https://www.gov.uk/browse/employing-people

https://www.gov.uk/handling-employee-grievance/grievance-procedure

https://www.gov.uk/taking-disciplinary-action	
Response	Please attach your staff discipline policy

Please attach your staff grievance policy	
Question	4.12 Staff skills, support and ongoing training	
Description	The daily experience of children in Early Years settings and the overall quality of provision depends on all practitioners having appropriate qualifications, training, skills and knowledge and a clear understanding of their roles and responsibilities. Ofsted Statutory requirement 3.20.

Please provide details of how you support assistants to ensure they are competent to undertake the work they do, including;

•	Induction process
•	Supervisions
•	Ongoing development and coaching

As well as ensuring assistants understand your safeguarding policy and procedures and that they have up-to-date knowledge of safeguarding issues.	
Help Text	Further details of Ofsted requirements are cover in requirements 3.20 to 3.26 and 3.6. 
	
Response	Please provide details of how you induct assistants to ensure they are competent to undertake the work they do

Please attach any documents or templates you have to support staff induction

Please provide details of how you provide supervision for staff to:
•	Help their professional development
•	Swiftly tackle under performance
•	Discuss issues, particularly concerning a child’s development or wellbeing

Please attach any documents or templates you have to support staff supervision

Please tell us how you ensure assistants understand your safeguarding policy and have up to date knowledge of safeguarding issues	
Question	4.13 Employers Liability Insurance 	
Description	In order to meet Employment Law regulations, you are required to hold Employers Liability Insurance. To meet FEEE contractual requirements this must have minimum cover of up to 10,000,000. 

Help Text	More information on Employers Liability Insurance can be found on the government’s website here -  https://www.gov.uk/employers-liability-insurance	
Response	Please attach copy of valid Employers Liability Insurance	
Question	4.14 Sole care of minded children	
Description	Are assistants ever left in the sole care of minded children?
If yes, for how long and please provide proof that they hold a valid Paediatric First Aid qualification.	
Help Text	Ofsted requirement 3.43 covers what needs to be considered before leaving assistants in the sole care of children. 

Response	Are assistants ever left in sole care of minded children?

If YES, please answer the following questions:

•	Which assistants are left in sole care of children?

•	How long are assistants left in sole care of children?

•	Please attach copy of valid Paediatric First Aid certificate for every assistant who is left in sole care of children

If assistants are NOT left in sole care, please state N/A	
Category	5 Safeguarding	
Description	In this section we are asking for information to ensure you are meeting best practice with regards to Safeguarding. 	
Question	5.1 Disclosure and Barring Checks	
Description	We need to be sure that any adults living or working on the premises where childcare takes place are suitable to do so. Please provide proof of DBS checks.	
Help Text	Providers must ensure that any adults (those over 16) living or working on premises where childcare takes place are suitable to do so. For childminders, these suitability checks will be undertaken by Ofsted at the time of registration. Ofsted Statutory Requirements 3.9 and 3.10. 	
Response	How many adults, other than yourself, live on the premises?

For each adult living on the premises (those over 16), please provide the following:

•	Full name of each adult

•	Their DBS number

•	Date of DBS

•	Type of DBS	
Question	5.2 Notifying Ofsted of new adults	
Description	If new adults move into the home where childminding takes place, or if children turn 16, after initial registration, Ofsted must be notified so that required suitability checks can be undertaken.	
Response	Since you registered with Ofsted, have any adults moved into the home where childminding takes place, or have any children turned 16?

If YES, please attach the following:

•	Ofsted suitability letters for all adults who moved into the home where childminding takes place, or children who have turned 16 since your initial registration	
Question	5.3 Attendance Register	
Description	All providers must keep a daily record of the names of children being cared for and their hours of attendance. Ofsted Statutory requirement 3.76	
Response	Please attach a copy of your completed register for one week.  Please blank out the names of children so you comply with Data Protection Regulations	
Question	5.4 Model Safeguarding policy	
Description	Have you downloaded a copy of the Waltham Forest Model Safeguarding policy? And is it working alongside your own safeguarding policy?	
Help Text	Providers must have and implement a policy, and procedures, to safeguard children. These should be in line with the guidance and procedures of the relevant Local Safeguarding Children Board (LSCB). Ofsted Requirement 3.4

You can access the Waltham Forest Model Safeguarding policy here - https://thehub-beta.walthamforest.gov.uk/safeguarding-eyfs#eyfsmodelsafeguardingpolicy	
Response	Please attach a copy of the current Waltham Forest Model Safeguarding Policy

Please attach a copy of your settings Safeguarding Policy	
Question	5.5 Child and Parental Information/ Permissions	
Description	Please provide proof of how you meet the requirements to collect required parental and child information. This is most often done through a child record form.

Please provide proof of how you gain parental permission for; first aid and medical treatment, administering medication, and if applicable leaving with assistant, taking photographs, sharing learning records.
	
Help Text	You need to demonstrate how you meet statutory requirements, 3.47, 3.72 3.46, 3.43 and requirements for information sharing under Data Protection. 	
Responses	Please attach a blank copy of a child record form (or the document you use to record statutory information)

Please attach any other documents where you obtain permissions from parents	
Question	5.6 Paediatric First Aid Training	
Description	Please provide proof that you hold a valid Paediatric First Aid qualification.	
Help Text	Ofsted Statutory Requirement 3.25 and Annex A provide further information.	
Response	Please attach a copy of your valid Paediatric First Aid certificate
	
Question	5.7 Safeguarding Training	
Description	Please provide evidence of how you meet the statutory requirements to be the lead practitioner for safeguarding, including the requirements for training and regular professional updates.  	
Help Text	Further guidance can be found here:

Ofsted Statutory requirements 3.4 to 3.8
Working Together to safeguard Children 
Inspecting Safeguarding in the Early Years 
	
Response	Please attach evidence of Child Protection Training

Please state how you meet the requirement to update your knowledge at least every two years	
Question	5.8 Accidents or Injury	
Description	To meet Ofsted statutory requirement 3.50 'Providers must ensure there is a first aid box accessible at all times with appropriate content for use with children'. They must also keep a written record of accidents or injuries and first aid treatment.	
Response	Please state how you meet requirement 3.50, including when out of your childminding premises

Please attach a blank copy of the form you use to record accidents and the treatment provided	
Question	5.9 Medication Policy	
Description	Ofsted statutory requirement 3.45 states that 'Providers must have and implement a policy, and procedures, for administering medicines.'	
Response	Please attach your medication policy

Please attach a blank copy of the form you use to record details of medication to be administered

Please attach a blank copy of the form you use to record when medication has been administered	
Question	5.10 Suitability of visitors 	
Description	Statutory requirement 3.62 talks about the need for the identity of visitors to be checked.	
Response	Please explain how you ensure any visitors enter your setting when you are caring for children are suitable to be around children, and how you record that this check has been undertaken	
Category	6 Fundamental British Values	
Description	In this section we would like to know more about how you promote Fundamental British Values. 	
Question	6.1 Describe how you promote British Values	
Description	Local Authorities must only fund children to attend provision that actively promotes Fundamental British Values. (Early Education and Childcare Statutory Guidance for Local Authorities)	
Help Text	The Fundamental British Values are:

•	Democracy
•	Rule of law
•	Individual liberty
•	Mutual respect and tolerance for those with different faiths.
	
Response	Please describe how you support each of the four Fundamental British Values in your setting	
Question	6.2 Prevent Duty	
Description	Early Years settings need to have regard to the Governments Prevent Duty strategies.	
Help Text	Information on Prevent Duty can be found here - https://www.gov.uk/government/publications/prevent-duty-guidance	
Response	Please tell us your understanding of Prevent Duty and how you ensure that children are not at risk of radicalisation

Have you undertaken any training on Prevent Duty?
If YES, please attach evidence of training	
Category	7 SEND	
Description	In this section we would like to know more about how you support children with Special Educational Needs and Disabilities. 	
Question	7.1 SEND Policy	
Description	All Early Years providers must have regard to the Special Educational Needs and Disability (SEND) Code of Practice  https://www.gov.uk/government/publications/send-code-of-practice-0-to-25	
Help Text	Special Educational Needs and Disability (SEND) Code of Practice and further information can be found here - https://thehub-beta.walthamforest.gov.uk/send-and-equality-legislation

Policy prompts can be found here - https://thehub.walthamforest.gov.uk/policy/early-years/policies-procedures	
Response	Please state how you support/would support children with SEND and how you ensure your setting is all inclusive

Please attach your SEND policy	
Question	7.2 Advertising on Waltham Forest Directory	
Description	Have you ensured you profile on the Waltham Forest Children's Services Directory shows that you are in support of the Local Offer? 	
Help Text	You can access your profile on the Waltham Forest Children's services directory here - https://directory.walthamforest.gov.uk/kb5/walthamforest/directory/home.page	
Response	Does your profile on the Waltham Forest Directory have the picture of the owl, indicating that you support the Local Offer for children with SEND?	
Category	8 Health & Safety	
Description	Statutory requirement 3.54 states that 'Providers must ensure that their premises, including overall floor space and outdoor spaces, are fit for purpose and suitable for the age of children cared for and the activities provided on the premises. Providers must comply with requirements of Health and Safety Legislation (including fire safety and hygiene requirements)'.	
Help Text	More information on the Health and Safety and making it simple please follow this link to the HSE website. 

http://www.hse.gov.uk/simple-health-safety/index.htm
	
Question	8.1 Fire Safety	
Description	Childminders are required to comply with the requirements of the Regulatory Reform (Fire Safety) Order 2005.

Please answer the following questions to demonstrate how you are meeting these requirements. 	
Help Text	Further support around fire safety, including completing fire risk assessments and escape plans can be found here:

https://thehub-beta.walthamforest.gov.uk/becoming-a-registered-childminder-in-waltham-forest

http://www.westyorksfire.gov.uk/wp-content/uploads/2015/03/fire-safety-in-houses-or-flats-used-for-childminding-d5l4uriyjz.pdf

https://www.london-fire.gov.uk/safety/the-home/	
Response	Please attach a copy of your fire risk assessment

Please provide details of your evacuation procedure in the event of a fire.  Make sure you consider things such as babies sleeping in upstairs rooms

Please tell us about any smoke alarms or fire blankets on your premises
	
Question	8.2 Gas Certificate	
Description	To meet with Health and Safety Legislation gas appliance tests must be carried out annually.	
Help Text	More information can be found via this document on the hub.

https://thehub-beta.walthamforest.gov.uk/becoming-a-registered-childminder-in-waltham-forest	
Response	Please attach a copy of your last gas appliance test	
Question	8.3 Risk Assessment	
Description	Requirement 3.64 requires that 'providers must ensure that they take all reasonable steps to ensure staff and children in their care are not exposed to risks and must be able to demonstrate how they are managing risk. 	
Help Text	Further information around assessing risk can be found here, including how to conduct risk assessments. 

http://www.hse.gov.uk/risk/principles.htm

http://www.hse.gov.uk/risk/controlling-risks.htm	
Response	Please state how you ensure children’s safety inside your premises

Please state how you ensure children’s safety while accessing your garden

Please state how you ensure children’s safety while off site

Please attach any written risk assessments you have conducted	
Category	9 FEEE Process	
Description	In this section we are looking at your understanding of the FEEE funding process. 	
Question	9.1 FEEE Guidance 	
Description	Government funding is intended to deliver 15 or 30 hours a week of free, high quality, flexible childcare. It is not intended to cover the costs of meals, other consumables, additional hours or additional services. However, parents must not be required to take up additional services as a condition of accessing their FEEE place.
	
Help Text	More details can be found in the document Early Education and Childcare Statutory Guidance for Local Authorities

These pages on the HUB provide lots of information about FEEE funding - https://thehub-beta.walthamforest.gov.uk/early-years-financial-regulations

If you are unsure about completing Parental Declaration forms or invoices for FEEE children please attend one of our regularly run training sessions, dates of which can be found on the training pages of the HUB	
Response	Do you charge top up fees?

Do you charge for extra services?  If YES, please state what these are below and what parents can do if they do not wish to take up these extra services?

Do you charge a deposit to secure a FEEE place?  If YES, please state when this is returned to parents.	
Question	9.2 Parental Declaration Forms	
Description	In order to ensure that parents do not claim more funding than they are entitled to, they must be asked to complete a Parental Declaration form. A new declaration from must be completed each time there is a change in hours taken.

	
Help Text	LBWF provide a template of a recommended Parental Declaration form which is downloadable from The HUB – 
https://thehub-beta.walthamforest.gov.uk/early-years-financial-regulations

Parents are responsible for ensuring that they do not claim more than the 570/1140 hours they are entitled to under the FEEE provision across two different providers, including maintained and independent schools. Where duplicate payments are claimed by the parent, the provider involved will be asked to produce a signed Parental Declaration form and a copy of attendance registers. 
Where the provider is unable to provide this, the provider will be responsible for claiming payments from the parent. Where signed Parental Declaration forms exist at both settings, the Council will be responsible for recovering the payments from the parent. 	
Response	Please confirm that you have downloaded the most recent Parental Declaration form

Please read through this scenario and attach a completed Parental Declaration form:
You have a two-year-old child in your setting who is eligible for 15 hours of funding.  He attends your setting 3 days a week, 8am to 2pm, all year round.  He does not attend any other childcare settings.  The parents provide a packed lunch for him and give him breakfast at home, so do not purchase any additional services from you.

Please read through this scenario and attach a completed Parental Declaration form:
You have a 3-year-old child in your setting who is eligible for 30 hours funding.  She is with you 5 days a week, 8.30am to 5.30pm, all year round.  Parents provide all of the child’s meals, but you provide morning and afternoon snacks for which you charge 40p a day.

Do you complete a new parental declaration form each time child’s attendance changes?
	
Question	9.3 Child's Eligibility record	
Description	Do you have a clear process for checking and recording a child’s eligibility?	
Help Text	
•	Proof of legal name & DOB taken from child’s birth certificate or passport
•	Check child’s start date is the term after the eligible birthday
•	If 2-year-old code, or EYPP, or 30 hours code, validate codes on the EYP HUB
•	Eligibility number recorded on Parental Declaration form and/or EYP HUB

Response	Do you have a clear process for checking and recording a child’s eligibility?

Please provide details of how you confirm a child’s eligibility	
Question	9.4 Invoicing 	
Description	Early Education and Childcare 2018, Section A1.27 states that; 
Invoices and receipts must be clear, transparent and itemised, allowing parents to see that they have received their child’s free entitlement completely free of charge and understand fees paid for additional hours or services. 

Help Text	Invoices for additional hours should also indicate the FEEE hours accessed and the fees for the additional hours accessed. This information must be contained within the Parental Declaration form 
Waltham Forest Council Financial Guidance for FEEE Providers
We recommend you do not include FEEE as a monetary value, ‘grant’, or as a reduction from total fees. We recommend you include the FEEE as a number of free hours. 
View sample invoice to use as a template here - https://thehub-beta.walthamforest.gov.uk/early-years-financial-regulations
The NDNA has a free to download Guide to Invoicing Parents	
Response	Are parents provided with invoices and receipts which are clear, transparent and itemised, allowing parents to see that they have received their child’s free entitlement completely free of charge?

Please attach a completed dummy invoice for the scenario below:
You have a two-year-old child in your setting who is eligible for 15 hours of funding.  He attends your setting 3 days a week, 8am to 2pm, all year round.  He does not attend any other childcare settings.  The parents provide a packed lunch for him and give him breakfast at home, so do not purchase any additional services from you.

Please attach a completed dummy invoice for the scenario below:
You have a 4-year-old child in your setting who is eligible for 30 hours funding. She attends the local pre-school, 9am to 12pm, 5 days a week, term time only.  She is in your setting 12pm to 6pm, 3 days a week, term time only.  You provide her with lunch and dinner, for which you charge the parents £1 per day.

Please attach a completed dummy invoice for the scenario below:
You have a 3-year-old child in your setting who is eligible for 30 hours funding.  He is with you 4 days a week, 7.45am to 6pm, all year round.  Parents provide all the meals, but you provide morning and afternoon snacks, for which you charge 40p per day.	
Category	10 DISCLAIMERS	
Question	10.1 DISCLAIMER	
Description	The statements contained in this Childminders FEEE Compliance check are prepared solely for the purpose of meeting the Local Authority’s statutory duty to secure the provision of information, advice and training to childcare providers and childcare workers, in order for them to understand and comply with their statutory obligations and Local Authority contractual requirements. It is a reasonable attempt to identify any obvious or significant areas of non-compliance apparent across the areas covered by the Compliance Checks at the time of the inspection checks. It should not be solely relied upon to establish compliance across all areas. It remains the owner's / Ofsted registered person / organisation’s sole responsibility to comply with all the legal and statutory requirements associated with running their school or childcare business. 	
Response	Please sign to confirm that you understand and agree with the Disclaimer